Office Manager

1 Pozita
Administrativ / Logjistik, Burime Njerëzore
Lloji i Punës:
Orar i Plotë
E paspecifikuar
I/e diplomuar
Me eksperiencë (>5 Vjet)
Shqip, Angleze, Gjermane, Serbo-Kroate
Patenta e shoferit:

09 July 2020



As an international cooperation enterprise for sustainable development with worldwide operations, the federally owned Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH supports the German Government in achieving its development-policy objectives. It provides viable, forward looking solutions for political, economic, ecological and social development in a globalised world. GIZ promotes complex reforms and change processes. Its corporate objective is to improve people’s living conditions on a sustainable basis. For more information see: Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH office is seeking to fill the position of:
Office Manager
Overall purpose of the post
The office manager will be in charge for all administrative services in country office.

Main task and responsibilities
The office manager will be responsible for:
- General administrative services to the country office
-Manages incoming and outgoing correspondence
-Supports the management team in accordance with their instructions

General office services
-Organizes the office layout and maintains supplies of stationery and other equipment
-Performs translation in English, German and Albanian/Serbian, when necessary
-Updates the filing system of the administration
-Maintains the inventory and the reporting to HQ
-Is responsible for archiving files
-Prepares information packages for new staff as well as processes the clearing of leaving staff
-Coordinates and organizes rooms for meetings
-Organizes company events and conferences
-Maintains the condition of the offices and arranges necessary repairs
-Reports damages and organizes and controls proper maintenance and repair of office equipment

Other duties/additional tasks
-Processes customs clearance of imported goods
-Responsible for travel arrangements such as booking tickets, flights, hotel reservations, transport
and the settlement of invoices
-Is responsible for advising and preparing necessary documents for obtaining visas and other
necessary permits and documents for GIZ staff and project partners
-Processes travel claims of national and international staff
-Supports updating and maintaining insurance of carpool

Required qualifications, competences and experience
-Bachelor’s degree in Business Administration/Management, or related fields. Master’s degree in
Business Administration or related field is desirable.

Professional experience
-Minimum 4 years of professional experience in office management, administration and/or related

Other knowledge, additional competences
-Excellent knowledge of German language (equal to mother tongue)
-Very good command of English and local languages
-Excellent organisational and time management skills
-The ability to prioritise tasks and work under pressure
-The ability to manage own workload
-Good teamworking skills
-Excellent interpersonal, oral and written communication skills
-Attention to detail
-A problem-solving approach to work
-Knowledge of MS Office (Outlook, Word, PowerPoint, Excel)

Location: GIZ Office-Pristina
Expected start date: August 2020
Contract period: End of 2021, with the possibility of extension.
How to apply?
Interested and, suitably qualified and experienced candidates are invited to submit their electronic
application in English, in PDF version, to [email protected]
• CV (Europass template is recommended)
• Letter of motivation
• Diploma(s), references/recommendations
• Subject of the email: Name & Surname – Office Manager – GIZ Office
Applications that do not meet these rules will not be considered!
Deadline for the application: 23 June 2020
Only short-listed candidates will be contacted and invited to the next stage of recruitment.
GIZ encourages female candidates, candidates from ethnic communities as well as candidates with disability to apply